Payroll Supervisor – City of Albany

CITY OF ALBANY
Human Resources Department
333 Broadalbin SW, P.O. Box 490
Albany, OR 97321
http://www.cityofalbany.net

Accepting Applications for the Position of:

Payroll Supervisor

An Equal Opportunity Employer
SALARY
$4,628.00 – $5,691.00 Monthly
OPENING DATE: 08/25/16
CLOSING DATE: 09/18/16
APPLICATIONS MAY BE OBTAINED AND SUBMITTED ONLINE AT: http://www.cityofalbany.net
GENERAL DESCRIPTION:
EXTENDED DEADLINE TO RECEIVE APPLICATIONS

NATURE OF WORK

Plans, organizes, and directs a variety of specialized accounting functions involved in the preparation and production of the City’s payroll function; prepares required payroll reports; performs complex payroll accounting analysis; and manages the payroll module in the City’s financial information system; assists payroll staff as necessary to complete payroll processes and assignments; does related work as required.
ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES

The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

Supervises two or more assigned employees on a recurring daily basis, which includes scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employee; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions.

Responsible for implementation, support, and maintenance of payroll functions within the City’s automated time and attendance and financial system. Advocates payroll needs in discussion with other system users. Recommends and facilitates modifications or “workarounds” to system to accomplish payroll requirements. Reviews and tests upgrades or patches; works with Information Technology staff to coordinate application of upgrade or fix. Administers training to payroll staff in the system’s functionality and capabilities.

Performs on-going review, audit, and evaluation of payroll functions within the City’s financial system. Researches and attempts to resolve problems and unexpected results or process flaws; recommends solutions or alternate methods to meet requirements. Recommends service improvements. Serves as liaison with other system users and/or vendors.

Ensures all payroll data, files, and records are accurate, processed, and entered in a timely manner. Develops, prepares, and maintains a variety of reports and queries utilizing appropriate reporting tools. Analyzes output and makes recommendations to Accounting Supervisor and/or Finance Director as needed.

Implements new and updated payroll policies and procedures in compliance with all City policies; union agreements; and local, state, and federal laws efficiently and effectively. Maintains related procedural documentation.

Balances and deposits federal, FICA, and state funds; prepares the related reports as required on a monthly, quarterly, and yearly basis.

Oversees the City’s PERS program. Implements administrative changes as directed by State and legislative guidelines.

Develops and facilitates payroll-related presentations as needed.

Monitors employee activity and equipment operations to ensure safety practices; implements and maintains safe operating practices; assures compliance with proper safety procedures, rules and regulations.

Represents the City of Albany by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and delivers the best service possible in a respectful and patient manner.

Serves as a member of applicable professional payroll associations.

Assists other staff in the performance of their duties as assigned.

Maintains regular job attendance and adherence to working hours.

Operates a motor vehicle safely and legally.
SUPERVISION/LEAD WORK EXERCISED

This is a supervisory position. This position supervises assigned employees, which includes scheduling and assigning work; mentoring, coaching, and training; developing work plans and reviewing work for completion; evaluating performance and providing necessary feedback to employee; setting work standards; imposing or effectively recommending necessary disciplinary action; responding to grievances; and making or effectively recommending hiring and termination decisions.
QUALIFICATIONS & REQUIREMENTS

EDUCATION AND EXPERIENCE

Associate’s degree in accounting, business management, finance or related field; three years of progressively responsible experience in governmental accounting work; preference may be given to advanced payroll experience utilizing an automated payroll system and two years of progressive supervisory responsibilities; or any satisfactory combination of experience and training which demonstrates the knowledge, skill, and ability to perform the above-described duties and responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES

Extensive knowledge of: recordkeeping and accounting practices used in payroll procedures; federal, state, and local laws; and regulations and requirements pertaining to payroll. General knowledge of principles of supervision and human resources practices.

Skilled in: The operation of standard office equipment, ten-key calculator, word processing and spreadsheet software, writing and computer usage.

Ability to: Perform detailed work involving numerical data; make accurate mathematical computations; prepare detailed reports; use independent judgment; supervise, train, and evaluate assigned staff; communicate clearly and concisely, both orally and in writing; establish and maintain an effective working relationship with employees, other City departments, government agencies, and private companies; interpret and apply federal, state, and City policies, procedures, laws and regulations; analyze problems, identify alternative solutions, and project consequences of proposed actions.

SPECIAL REQUIREMENTS

Possession of or ability to obtain a valid Oregon driver’s license.

The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace
EXAM #00379
PAYROLL SUPERVISOR
DJ